14 best free project management software in 2025

Everyone approaches their daily workflow in a unique way. Some people thrive by writing to-do lists and checking off tasks one by one. Others prefer to use detailed spreadsheets to track their progress, while some swear by using sticky notes and whiteboards for an organized chaos of ideas and deadlines.

That’s great for solo work, but when you’re part of a team, things change. Coordination, communication, and visibility become key. A good team project management tool needs to be flexible enough to accommodate everyone’s style, from planners to creatives, without leaving anyone behind. And in today’s world, where remote work is the norm for many, it’s more important than ever to have a tool that keeps everyone on the same page—no matter where they are.

As someone who’s worked on teams across different industries, I’ve had the chance to explore many project management systems—each with its own strengths and pitfalls. The best tools help teams collaborate smoothly, track progress efficiently, and communicate effectively. Fortunately, there are plenty of free project management tools that can help you do all of this, without spending a dime.

Over the years, I’ve reviewed countless options, testing their features, user experience, and team collaboration abilities. This year, I looked at over many different tools, and after diving deep into each one, I’ve narrowed it down to my top 14 best free project management software in 2025 picks.

Here are the 14 best free project management tools in 2025 to streamline your workflow:

1. Teamhub.com – For projects, data apps, and chat
2. Trello – Visual project management and task tracking
3. Monday.com – Visualizing workflows
4. Notion – Organizing tasks, knowledge, and collaboration
5. Asana – Team project management and task prioritization
6. ClickUp – Customizable workflows and views
7. Wrike – Task tracking, Gantt charts, and reporting
8. Basecamp – Simple project collaboration and communication
9. Airtable – Flexible project tracking with database features
10. Zenkit – Flexible project management with Kanban boards and tasks
11. Jira – Detailed issue and project tracking (especially for software teams)
12. Freedcamp – Comprehensive project management with calendar views
13. Podio – Flexible workflows and team collaboration
14. Smartsheet – Project tracking with spreadsheet-like functionality

To identify the best free project management online tools, I evaluated apps based on the following criteria:

1. Free for unlimited projects: Each tool allows management of an unlimited number of projects for free.
2. Hosted solutions: I focused on hosted task management software provided by the companies that offer these tools. While there are excellent free, self-hosted project management applications, they require more time to set up and manage.
3. Collaboration, chat, and sharing features: The selected free project management apps enable easy addition of team members and control of user types and permissions.
4. Flexibility: The best project managers accommodate multiple teams, project types, and organizational styles. Therefore, I looked for apps supporting various views and project management methodologies.

After filtering for these criteria, I subjected each remaining tool to a rigorous testing protocol that included:

• Navigating the signup process and any onboarding provided
• Creating a new project and selecting a primary methodology (Kanban, list, table, etc.)
• Built-in chat for communication
• Creating new tasks with details such as due dates, links, attachments, and user assignments
• Switching between view options and testing additional methodologies offered
• Inviting new users and setting permissions
• Switching between team-wide and individual views
• Testing unique features like time tracking, client views, or AI

After this thorough evaluation, I determined that Teamhub.com stands out as the superior free online project management tool. Teamhub.com excels in every criterion, offering robust features, exceptional flexibility, seamless integrations, and an intuitive user experience.

Teamhub.com’s comprehensive capabilities make it the top choice for free online project management.

The best free project management software in 2025 at a glance

Tool	Website	Best For	Favorite Feature	Free Plans
Teamhub.com	teamhub.com	Projects, data apps, and chat	Integrated data apps	Yes
Trello	trello.com	Visual project management and task tracking	Drag-and-drop boards	Yes
Monday.com	monday.com	Visualizing workflows	Customizable workflows	Limited
Notion	notion.so	Organizing tasks, knowledge, and collaboration	All-in-one workspace	Yes
Asana	asana.com	Team project management and task prioritization	Task dependencies	Yes
ClickUp	clickup.com	Customizable workflows and views	All-in-one suite	Yes
Wrike	wrike.com	Task tracking, Gantt charts, and reporting	Real-time collaboration	Limited
Basecamp	basecamp.com	Simple project collaboration and communication	Team communication tools	Limited
Airtable	airtable.com	Flexible project tracking with database features	Customizable fields	Yes
Zenkit	zenkit.com	Flexible project management with Kanban boards and tasks	Kanban boards	Yes
Jira	jira.com	Detailed issue and project tracking (especially for software teams)	Agile project management	Limited
Freedcamp	freedcamp.com	Comprehensive project management with calendar views	Calendar integration	Yes
Podio	podio.com	Flexible workflows and team collaboration	Customizable workflows	Limited
Smartsheet	smartsheet.com	Project tracking with spreadsheet-like functionality	Spreadsheet interface	Limited

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1. Teamhub.com is best for Projects, Data Apps, and Chat

Teamhub.com

Pros:

1. Integrated data apps for comprehensive project tracking.
2. Robust collaboration tools, including built-in chat.
3. Unlimited users

About Teamhub.com: Teamhub.com excels in providing a unified platform for managing projects, data applications, and team communication. Its robust features make it suitable for both small and large teams, offering an integrated solution that combines project management with real-time collaboration tools.

One of the standout features of Teamhub.com is its integrated data apps, which allow teams to manage and analyze project data within the same platform. This integration reduces the need for multiple tools, streamlining workflows and improving efficiency.

Additionally, Teamhub.com supports seamless communication with its built-in chat functionality, making it easy for team members to collaborate and share information. This feature, combined with its extensive integrations, positions Teamhub.com as a versatile tool for diverse project management needs.

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2. Trello is best for Visual Project Management and Task Tracking

Trello

Pros:

1. Intuitive drag-and-drop interface.
2. Flexible and easy to use for various project types.
3. Extensive integration options with other tools.

Cons:

1. Limited advanced features in the free version.
2. Can become cluttered with larger projects.

About Trello: Trello is a popular project management tool known for its visual approach to task tracking. Using a system of boards, lists, and cards, Trello provides an intuitive and flexible way to organize tasks and projects. This visual framework is particularly effective for teams that prefer a more hands-on, interactive approach to project management.

The simplicity of Trello’s drag-and-drop interface makes it accessible to users of all skill levels. Teams can quickly set up boards to reflect their workflow, whether they’re managing a simple to-do list or a complex project with multiple stages. Trello’s integration capabilities allow users to connect with a wide range of other apps and services, enhancing its functionality.

However, while Trello’s free version offers substantial utility, it does lack some of the more advanced features found in other tools. For larger projects or teams with more complex needs, the boards can become crowded, making it harder to maintain an overview of the project’s progress.

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3. Monday.com is best for Visualizing Workflows

Monday.com

Pros:

1. Highly customizable workflows.
2. Visual and intuitive interface.
3. Strong integration capabilities.

Cons:

1. Limited features in the free plan.
2. Can be expensive for larger teams.

About Monday.com: Monday.com is a powerful project management tool designed to help teams visualize and streamline their workflows. Its highly customizable interface allows users to tailor their project boards to fit their specific needs, making it suitable for a wide range of industries and project types.

The visual nature of Monday.com’s platform makes it easy for teams to track progress and manage tasks. Users can create custom workflows, set dependencies, and use various views (such as Kanban, Gantt, and calendar) to get a comprehensive overview of their projects. The platform’s strong integration capabilities mean it can easily connect with other tools and services, providing a seamless workflow.

While Monday.com offers a robust set of features, the free plan is somewhat limited, which may not be sufficient for larger teams or more complex projects. Additionally, the cost can add up quickly for bigger teams, which could be a consideration for budget-conscious organizations.

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4. Notion is best for Organizing Tasks, Knowledge, and Collaboration

Notion

Pros:

1. All-in-one workspace for notes, tasks, and databases.
2. Highly flexible and customizable.
3. Collaborative features for team projects.

Cons:

1. Steeper learning curve for new users.
2. Limited offline functionality.

About Notion: Notion is an all-in-one workspace that combines note-taking, task management, and database features into a single platform. This flexibility makes it an ideal tool for organizing tasks, managing knowledge, and facilitating team collaboration. Notion’s customizable pages and templates allow users to tailor the platform to their specific needs, whether for personal use or team projects.

The strength of Notion lies in its ability to integrate various aspects of project management into one cohesive system. Users can create databases to track projects, tasks, and resources, and link these databases to notes and documents. This interconnected structure helps teams maintain a clear overview of their projects and ensures that all relevant information is easily accessible.

Despite its robust capabilities, Notion has a steeper learning curve compared to some other tools, which might require additional time for new users to get accustomed to its features. Additionally, while it offers a rich online experience, its offline functionality is somewhat limited, which could be a drawback for users who need to access their work without an internet connection.

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5. Asana is best for Team Project Management and Task Prioritization

Asana

Pros:

1. Comprehensive task and project management features.
2. User-friendly interface.
3. Strong collaboration and communication tools.

Cons:

1. Some advanced features require paid plans.
2. Can be overwhelming for small teams or simple projects.

About Asana: Asana is a robust project management tool designed to help teams organize, track, and manage their work. With its user-friendly interface and comprehensive set of features, Asana is well-suited for team project management and task prioritization. Teams can create projects, assign tasks, set deadlines, and track progress through various views such as lists, boards, and timelines.

One of Asana’s strengths is its collaboration and communication tools. Team members can comment on tasks, attach files, and receive notifications about project updates, ensuring everyone stays on the same page. Asana also supports integrations with numerous other tools, enhancing its functionality and enabling seamless workflow integration.

While Asana’s free plan offers many useful features, some of the more advanced capabilities, such as timeline views and advanced search, require a paid plan. Additionally, for smaller teams or simpler projects, Asana’s extensive feature set can be overwhelming and may introduce unnecessary complexity.

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6. ClickUp is best for Customizable Workflows and Views

ClickUp

Pros:

1. Highly customizable workflows and views.
2. Comprehensive suite of project management tools.
3. All-in-one platform for tasks, docs, and team communication.

Cons:

1. Can be complex for new users.
2. Some advanced features require a paid plan.

About ClickUp: ClickUp is an all-in-one project management platform that offers a high degree of customization for workflows and views. This flexibility makes it suitable for a wide range of project types and management styles. Users can create custom workflows, use various views (such as lists, boards, and timelines), and manage tasks, docs, and team communication all within the same platform.

One of the standout features of ClickUp is its ability to integrate different aspects of project management into a single, cohesive system. Teams can track tasks, collaborate on documents, and communicate seamlessly, reducing the need for multiple tools and improving overall efficiency. ClickUp’s integration capabilities further enhance its functionality, allowing it to connect with other popular software and services.

While ClickUp offers a comprehensive set of tools, its complexity can be daunting for new users, who may need time to fully grasp its capabilities. Additionally, some of the more advanced features are only available in the paid plans, which could be a consideration for budget-conscious teams.

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7. Wrike is best for Task Tracking, Gantt Charts, and Reporting

Wrike

Pros:

1. Advanced task tracking and project management features.
2. Real-time collaboration and updates.
3. Robust reporting and analytics tools.

Cons:

1. Limited features in the free plan.
2. Can be complex for new users.

About Wrike: Wrike is a powerful project management tool that excels in task tracking, Gantt charts, and reporting. Its advanced features make it suitable for teams that require detailed project planning and real-time collaboration. Wrike’s interface allows users to create tasks, set dependencies, and visualize project timelines through Gantt charts, ensuring that projects stay on track.

One of Wrike’s key strengths is its real-time collaboration capabilities. Team members can update tasks, share files, and communicate within the platform, ensuring that everyone stays informed and aligned. Wrike also offers robust reporting and analytics tools, providing insights into project performance and helping teams make data-driven decisions.

Despite its strengths, Wrike’s free plan offers limited features, which may not be sufficient for all teams. Additionally, the platform’s complexity can be challenging for new users, who may need time to become familiar with its extensive capabilities.

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8. Basecamp is best for Simple Project Collaboration and Communication

Basecamp

Pros:

1. Simple and intuitive interface.
2. Effective team communication tools.
3. Comprehensive project management features.

Cons:

1. Limited customization options.
2. Some advanced features require a paid plan.

About Basecamp: Basecamp is a straightforward project management tool designed to facilitate simple project collaboration and communication. Its intuitive interface makes it easy for teams to organize their work, communicate effectively, and manage projects without unnecessary complexity. Basecamp’s key features include to-do lists, file sharing, message boards, and real-time chat.

One of the main advantages of Basecamp is its emphasis on team communication. The platform provides various tools for team members to discuss projects, share updates, and collaborate on tasks, ensuring that everyone stays informed and engaged. Basecamp’s simplicity makes it accessible to users of all skill levels, allowing teams to focus on their work rather than learning a complicated tool.

However, Basecamp’s limited customization options may be a drawback for teams that require more tailored workflows or advanced features. Additionally, while the platform offers a solid set of features, some of the more advanced capabilities are only available in the paid plans, which could be a consideration for budget-conscious teams.

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9. Airtable is best for Flexible Project Tracking with Database Features

Airtable

Pros:

1. Highly flexible and customizable.
2. Combines project tracking with database functionality.
3. User-friendly interface.

Cons:

1. Limited advanced features in the free plan.
2. Can be overwhelming for new users.

About Airtable: Airtable is a versatile project management tool that combines the features of a traditional spreadsheet with the functionality of a database. This unique combination makes it ideal for flexible project tracking and managing complex data. Users can create custom fields, link records, and use various views (such as grids, calendars, and Kanban boards) to organize and visualize their projects.

The flexibility of Airtable allows teams to tailor the platform to their specific needs, whether they’re managing a simple task list or a complex project with multiple data points. Airtable’s user-friendly interface makes it accessible to users of all skill levels, and its extensive template library provides a head start for various use cases.

Despite its robust capabilities, Airtable’s free plan offers limited advanced features, which may not be sufficient for all teams. Additionally, the platform’s flexibility can be overwhelming for new users, who may need time to fully understand its potential and how to best utilize its features.

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10. Zenkit is best for Flexible Project Management with Kanban Boards and Tasks

Zenkit

Pros:

1. Versatile project management tools.
2. Intuitive Kanban boards.
3. Strong collaboration features.

Cons:

1. Limited advanced features in the free plan.
2. Can be complex for new users.

About Zenkit: Zenkit is a flexible project management tool that offers a variety of features to help teams manage their projects and tasks. Its intuitive Kanban boards make it easy to visualize workflows and track progress, while its versatile set of tools allows for different project management methodologies, including to-do lists, mind maps, and calendars.

One of Zenkit’s strengths is its collaboration features, which enable team members to communicate, share files, and work together in real-time. The platform’s user-friendly interface and extensive customization options make it suitable for a wide range of project types and team sizes. Zenkit’s integrations with other tools and services further enhance its functionality, allowing for seamless workflow integration.

While Zenkit’s free plan offers a substantial set of features, some of the more advanced capabilities are only available in the paid plans. Additionally, the platform’s extensive feature set can be complex for new users, who may need time to become familiar with its capabilities.

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11. Jira is best for Detailed Issue and Project Tracking (Especially for Software Teams)

Jira

Pros:

1. Advanced issue and project tracking features.
2. Ideal for software development teams.
3. Agile project management tools.

Cons:

1. Steeper learning curve.
2. Limited features in the free plan.

About Jira: Jira is a powerful project management tool designed specifically for software development teams. Its advanced issue and project tracking features make it ideal for managing complex projects and tracking bugs, tasks, and other issues. Jira’s agile project management tools, including Scrum and Kanban boards, help teams plan, track, and release software efficiently.

One of Jira’s key strengths is its detailed issue tracking capabilities, which allow teams to create, assign, and track tasks and bugs throughout the development process. The platform’s customizable workflows and extensive reporting tools provide insights into project progress and team performance, helping teams stay on track and meet deadlines.

However, Jira’s complexity and extensive feature set can result in a steeper learning curve, particularly for new users. Additionally, while Jira’s free plan offers many useful features, some of the more advanced capabilities require a paid plan, which may be a consideration for smaller teams or budget-conscious organizations.

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12. Freedcamp is best for Comprehensive Project Management with Calendar Views

Freedcamp

Pros:

1. Comprehensive project management features.
2. User-friendly interface.
3. Calendar integration.

Cons:

1. Some advanced features require paid plans.
2. Can be overwhelming for small teams or simple projects.

About Freedcamp: Freedcamp is a comprehensive project management tool that offers a wide range of features to help teams organize and track their work. Its user-friendly interface makes it accessible to users of all skill levels, while its extensive set of tools, including task lists, calendars, and file sharing, provides everything teams need to manage their projects effectively.

One of Freedcamp’s standout features is its calendar integration, which allows teams to visualize project timelines, set deadlines, and track progress in a familiar and intuitive format. This integration helps teams stay on top of their schedules and ensures that important deadlines are not missed.

While Freedcamp offers a robust set of features in its free plan, some of the more advanced capabilities, such as custom workflows and advanced reporting, require a paid plan. Additionally, the platform’s extensive feature set can be overwhelming for small teams or simpler projects, which may not require all of its capabilities.

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13. Podio is best for Flexible Workflows and Team Collaboration

Podio

Pros:

1. Highly customizable workflows.
2. Strong team collaboration tools.
3. User-friendly interface.

Cons:

1. Limited advanced features in the free plan.
2. Can be complex for new users.

About Podio: Podio is a versatile project management tool that offers flexible workflows and strong team collaboration features. Its highly customizable interface allows teams to tailor the platform to their specific needs, making it suitable for a wide range of project types and industries. Podio’s user-friendly interface makes it easy to create tasks, set deadlines, and collaborate with team members.

One of Podio’s strengths is its collaboration tools, which enable team members to communicate, share files, and work together in real-time. The platform’s integration capabilities further enhance its functionality, allowing teams to connect with other tools and services and streamline their workflows.

Despite its strengths, Podio’s free plan offers limited advanced features, which may not be sufficient for all teams. Additionally, the platform’s extensive customization options can be complex for new users, who may need time to become familiar with its capabilities.

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14. Smartsheet is best for Project Tracking with Spreadsheet-Like Functionality

Smartsheet

Pros:

1. Spreadsheet-like interface.
2. Strong project tracking features.
3. Robust collaboration tools.

Cons:

1. Limited features in the free plan.
2. Can be complex for new users.

About Smartsheet: Smartsheet is a project management tool that combines the familiar interface of a spreadsheet with robust project tracking features. This unique combination makes it ideal for teams that prefer working with spreadsheets but need more advanced project management capabilities. Smartsheet’s interface allows users to create tasks, set dependencies, and track progress in a familiar and intuitive format.

One of Smartsheet’s strengths is its collaboration tools, which enable team members to communicate, share files, and work together in real-time. The platform’s integration capabilities further enhance its functionality, allowing teams to connect with other tools and services and streamline their workflows.

While Smartsheet offers a comprehensive set of features, its free plan provides limited advanced capabilities, which may not be sufficient for all teams. Additionally, the platform’s complexity can be challenging for new users, who may need time to become familiar with its extensive feature set.

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In conclusion, while there are many excellent project management tools available, Teamhub.com stands out as the best choice for most teams. Its unique combination of features—including powerful task tracking, seamless team communication, and flexible workflows—makes it the ultimate solution for managing projects efficiently. The platform supports unlimited projects with an intuitive interface and easy collaboration, while offering integrations with key tools like Slack and Google Drive, ensuring smooth operation within your existing tech stack. Whether you’re managing a small team or a large organization, Teamhub.com excels in providing the tools you need for success.

For teams looking for a versatile, user-friendly, and comprehensive project management solution, Teamhub.com is undoubtedly the best choice.