Finding cheap project management software is easy.

Finding cheap project management software that doesn’t compromise on features is much harder.

A tool might cost only a few dollars per user, but once you have 10, 20 or 50 employees, the monthly bill can look very different.

Some budget project management tools also keep prices low by giving you a much smaller feature set.

That’s why this guide looks at more than price. We’re comparing what you pay, what your entire team gets, how the price changes as your team grows, and whether you need additional software to fill the gaps.

Best cheap full-featured option: Teamhub

Best feature-to-price ratio: ClickUp

Best simple option: Trello

Best structured project management: Asana

Best visual workflows: monday.com

Best for Zoho users: Zoho Projects

Best simple collaboration platform: Basecamp

Best docs + lightweight projects: Notion

What Does “Cheap” Mean for a Team?

There’s a big difference between cheap software and cheap team software.

Imagine a project management platform costs $10 per user.

One person: $10/month
Five people: $50/month
Ten people: $100/month
25 people: $250/month
50 people: $500/month

The software didn’t necessarily become more expensive. Your team did.

That’s why team size needs to be part of the calculation.

Cheap Doesn’t Have to Mean Compromising Features

A $5/month plan might look attractive. But what happens when you need more projects, users, automation, time tracking, forms, documents, reporting, custom fields, advanced views, guest users or integrations?

You may end up upgrading, adding another application, or both.

Suddenly, the “cheap” option isn’t so cheap.

Free vs Cheap Paid Project Management Software

For very small teams, free software can be an excellent option. ClickUp, Trello and Asana all offer free plans, although their limits and features differ.

ClickUp’s Free Forever plan includes unlimited members, while its Unlimited plan is currently listed at $7/user/month on annual billing. See ClickUp’s pricing details.

Free plans can work well for basic tasks, boards, deadlines, comments and simple collaboration. Teams often move to paid plans when they need automation, advanced views, reporting, more storage, time tracking, advanced permissions or more integrations.

1. Teamhub: Best Cheap Project Management Software Without Compromising Features

Teamhub takes a different approach to affordable project management. The goal isn’t simply to offer a cheap subscription. It’s to offer serious project management and business workflow capabilities at an affordable price.

Small team? $49/month.

Growing team? $99/month.

Need unlimited users? $99/month.

What You Get

• Project management
• Tasks
• Multiple project views
• Team chat
• Documents
• Forms
• Automation
• Workflows
• Time tracking
• Timesheets
• Reporting
• Custom fields
• Custom views
• Templates
• Guest users
• API access

The proposition isn’t:

It’s:

Teamhub Pricing for Teams

A small team can get started without paying a large subscription. Once the team grows beyond eight users, the price doesn’t continue increasing per person. It moves to a fixed $99/month.

Why Teamhub Is Different

Most project management pricing conversations focus on one question:

Teamhub makes you ask a different question:

That’s a much more useful question for a business.

Teamhub Isn’t Trying to Be the Cheapest at Every Team Size

If you’re a two-person team looking for the absolute lowest possible subscription, a free plan can cost less than $49.

If you’re a five-person team that only needs basic Kanban boards, Trello may cost less.

If you’re a small team that wants maximum functionality at a low per-user price, ClickUp can be very attractive.

Teamhub’s proposition is different. It’s about getting a broad feature set without paying premium software prices, and then having a pricing structure that doesn’t punish you when the team grows.

2. ClickUp: Best Feature-to-Price Ratio

ClickUp is one of the strongest options for teams that want a large amount of functionality without immediately spending a lot.

At $7/user on annual billing, example costs are 5 users = $35/month, 10 users = $70/month, 20 users = $140/month, and 50 users = $350/month.

This makes ClickUp extremely competitive for smaller teams. Once the team gets larger, Teamhub’s fixed $99/month unlimited-user model becomes increasingly interesting.

Verdict: Best feature-to-price option for teams that want lots of functionality at a low per-user price.

See the Teamhub ClickUp review for a deeper competitor analysis.

3. Trello: Best Cheap Option for Simple Teams

Trello is one of the easiest project management platforms to understand. Its core model is simple:

Trello works particularly well for content calendars, marketing projects, simple workflows, personal projects, small teams and Kanban workflows.

As teams become more sophisticated, they may need advanced reporting, more automation, time tracking, complex workflows, broader collaboration and advanced permissions.

Verdict: Best for teams that want cheap and simple rather than cheap and comprehensive.

See the Teamhub Trello review for a deeper look.

4. Asana: Best for Structured Team Projects

Asana is a strong option for teams that need structured project management, particularly marketing, operations, product and cross-functional teams.

At approximately $10.99/user/month, example costs are 5 users = $54.95/month, 10 users = $109.90/month, 20 users = $219.80/month, and 50 users = $549.50/month.

For a small team, that’s manageable. For a larger team, fixed-rate alternatives become more compelling.

Read Teamhub’s Asana alternatives guide.

Verdict: Best for teams that prioritize structured project management rather than the absolute lowest price.

5. monday.com: Best for Visual Workflows

monday.com is popular with teams that want a visual way to manage work across marketing, sales, operations, client projects, product development and HR.

Its seat-based pricing means that the cost can increase as the organization grows.

Verdict: Best for teams that value visual workflows and flexibility.

See monday.com’s pricing.

6. Zoho Projects: Best for Businesses Already Using Zoho

Zoho Projects makes particular sense for businesses already using Zoho CRM, Zoho Books, Zoho People or Zoho Desk.

Keeping project management within the same ecosystem can simplify administration.

Verdict: Best for teams already invested in Zoho.

7. Basecamp: Best for Simple Team Collaboration

Basecamp takes a deliberately simpler approach, focusing on projects, to-dos, message boards, schedules, documents, files and communication.

Basecamp also offers flat-rate options, making it an interesting choice for teams that value predictable pricing.

See Basecamp pricing.

Verdict: Best for teams that want straightforward collaboration without excessive complexity.

8. Notion: Best for Documents + Lightweight Projects

Notion isn’t a traditional project management platform. Its strength is combining documents, knowledge bases, databases, notes, tasks and team information.

For small teams that primarily need project tracking alongside documentation, it can be a very inexpensive solution.

Verdict: Best for teams where documentation is almost as important as project management.

Cheap Project Management Software for an 8-Person Team

This is where Teamhub’s pricing is particularly straightforward.

$49/month

For up to eight users.

If all eight seats are used, that’s an effective $6.13 per user/month. But the team isn’t paying for eight separate licenses. It’s paying one $49/month subscription.

Cheap Project Management Software for a 10-Person Team

At ten users, Teamhub moves to:

$99/month

At this point, Teamhub is already close to many per-user plans, and its price doesn’t continue increasing with every additional user.

Cheap Project Management Software for a 20-Person Team

Against a hypothetical $7/user product, Teamhub is $41/month lower, or $492/year. These are illustrative calculations, not claims about a specific competitor’s exact current pricing.

Cheap Project Management Software for a 50-Person Team

At 50 users, Teamhub’s fixed pricing can produce a substantial difference compared with per-user alternatives.

Cheap Project Management Software for a 100-Person Team

This demonstrates the core advantage of unlimited-user pricing: the business grows, but the software subscription doesn’t.

The Real Cost of Cheap Project Management Software

The monthly subscription isn’t the only cost.

• Separate chat: another subscription.
• Separate documents: another subscription.
• Forms: another subscription.
• Time tracking: another subscription.
• Automation: potentially another subscription.
• Reporting: possibly another upgrade.

That’s why a $20 project management subscription isn’t automatically cheaper than a $49 or $99 platform.

You need to calculate the entire workflow.

Cheap Software vs Affordable Software

These aren’t the same thing.

Cheap software

Affordable software

A $10 product that requires four additional tools can be more expensive than a $49 product that handles the same workflow.

For more context, read Teamhub’s guide to getting more from an affordable project management budget.

Why Teamhub’s $49 Plan Is Important

The $99 unlimited-user plan gets most of the attention. But the $49/month plan matters just as much.

It gives small teams an affordable entry point without forcing them immediately into a $99 subscription.

A team of 2, 5 or 8 people can all operate within the same $49/month price point.

When Should a Team Choose Free Software?

Free software can absolutely be the right answer.

• Your team is very small
• Your projects are simple
• You don’t need advanced automation
• You don’t need advanced reporting
• You don’t need extensive permissions
• You aren’t managing many projects

Don’t upgrade simply because a paid plan exists. Upgrade when you actually need the functionality.

When Should a Team Choose Teamhub?

Teamhub becomes particularly interesting when you want more than basic project management without paying enterprise-style prices.

• Your team has several users
• You need more than boards and tasks
• You want communication inside the same platform
• You need documents
• You need forms
• You need automation
• You need time tracking
• You want custom workflows
• You expect the team to grow
• You want predictable pricing

When Does Unlimited-User Pricing Make Sense?

That’s the fundamental economic difference.

What Should You Look For in Cheap Team Project Management Software?

1. Actual team price

Don’t just look at “starting at.” Calculate your team’s cost.

2. Feature limits

Check what you’re actually getting at that price.

3. User limits

Understand whether every additional employee costs more.

4. Project limits

Some cheap plans restrict the number of projects.

5. Automation

Look beyond basic task management.

6. Collaboration

Your team needs to communicate as well as manage tasks.

7. Documents

Determine whether you need a separate documentation platform.

8. Time tracking

Important for agencies and service businesses.

9. Reporting

Managers need visibility as teams grow.

10. Guest access

Useful for clients and contractors.

11. Scalability

Calculate the price at 10, 20 and 50 users.

How to Choose the Best Cheap Project Management Software

Ask these questions before buying:

• How many users do we have today?
• How many users will we have next year?
• What features do we actually need?
• Do we need additional software?
• How many projects do we manage?
• Will clients or contractors need access?
• What happens when we double the team?

Frequently Asked Questions

What is the best cheap project management software for teams?

For very small teams, free plans from ClickUp, Trello and Asana can be excellent. For teams that want affordable pricing without compromising on a broad feature set, Teamhub is our top pick. Teamhub starts at $49/month for up to 8 users and moves to $99/month for unlimited users.

Is Teamhub really $49/month for up to 8 users?

Yes. The pricing structure highlighted in this guide is $49/month for up to 8 users, followed by $99/month for unlimited users. The key differentiator is that the affordable entry price isn’t positioned as a stripped-down project management product.

What do you get with Teamhub’s affordable plans?

Teamhub provides a broad collection of capabilities including projects, tasks, documents, chat, forms, automation, workflows, custom fields, custom views, time tracking, reporting, templates, guest users and API access.

See Teamhub’s current pricing and included features.

Is ClickUp cheaper than Teamhub?

For smaller teams, it can be. ClickUp’s Unlimited plan is currently listed at $7/user/month on annual billing. Teamhub’s advantage is its pricing structure: $49/month up to 8 users and $99/month unlimited users.

Is Trello cheaper than Teamhub?

For very small teams, Trello can be cheaper, especially if its free plan meets your requirements. Trello is particularly attractive when all you need is simple Kanban project management. Teamhub is designed for teams that want a broader set of project and business workflow capabilities.

Is Teamhub worth $49/month?

For a team that only needs a basic board and a handful of tasks, a free product may be enough. For a team that wants project management plus collaboration, documents, forms, automation, time tracking and workflows without assembling multiple subscriptions, the value proposition is much stronger.

Is Teamhub worth $99/month?

For growing teams, this is where Teamhub’s pricing becomes particularly compelling. The $99/month plan gives businesses unlimited users, so the subscription doesn’t increase when additional employees join.

Is free project management software good enough for teams?

Sometimes. Free plans are excellent for simple projects and small teams. But if your team needs advanced automation, reporting, time tracking, custom workflows, more storage or broader collaboration, paid software may offer much better value.

What is better: cheap or affordable project management software?

Affordable. Cheap only describes the price. Affordable considers price + features + team size + scalability + additional software.

Final Verdict: Best Cheap Project Management Software for Teams in 2026

There isn’t one cheapest platform for every team.

Best for very small/simple teams

Trello. Great if you primarily need boards and cards.

Best feature-to-price ratio

ClickUp. A strong choice when you want a lot of functionality at a relatively low per-user price.

Best for structured projects

Asana. Excellent for teams that need structured project management.

Best for visual workflows

monday.com. A strong option for visually oriented teams.

Best for Zoho businesses

Zoho Projects. A natural fit for companies already using Zoho.

Best for simple collaboration

Basecamp. A good option for teams that prioritize simplicity.

Best affordable full-featured option

Teamhub.

This is where Teamhub stands apart.

It’s not simply trying to be the cheapest project management software on the market.

Teamhub’s pricing gives teams:

$49/month for up to 8 users

and:

$99/month for unlimited users

The important part is what comes with that price.

You get a broad platform covering projects, tasks, chat, documents, forms, automation, workflows, time tracking, reporting and more.

Our Recommendation

If you’re a 1–5 person team, start by looking at free options.

If you’re a 5–8 person team, Teamhub’s $49/month plan is worth comparing against per-user alternatives.

If you’re a 10–20 person team, start looking seriously at fixed-price options.

If you’re a 20–50+ person team, unlimited-user pricing can dramatically change the economics.

And if your priority is affordable pricing + serious features + room to grow, then Teamhub is our pick.

The best cheap project management software isn’t the one with the smallest number on the pricing page. It’s the one that gives your team the most useful capability for the money without forcing you to compromise as you grow.

Our Methodology

We evaluated these options based on team pricing, free-plan availability, user scalability, project capabilities, collaboration, documents, forms, automation, time tracking, reporting, customization, guest access, integrations and overall value.

Pricing and features can change, so readers should verify current pricing directly with each vendor before purchasing.